The Christmas Train
Below is some information pertaining to the market area, and how you can apply to setup.
How much does it cost to be a Vendor?
Please see below for the rate schedule for 2019. It is not required that you attend every evening prior to Christmas, but does offer the best savings option. To receive discounted rates, advance payment is expected.
Individual night: $60 each night
3 or more nights: $45 each night
10 or more nights: $35 each night
All 16 nights*: $28 each night
*16 nights are prior to Christmas. The dates after Christmas, December 26-30, are free for vendors who participated in at least 3 nights prior to Christmas.
Where do I sign up to be a Vendor?
Click on the form at the below to view or print a Vendor application form. For more details, contact our vendor director, at email@example.com.
Do I have to be there every night?
It is not required to attend every night of the Christmas Train. You must select the nights you wish to attend with your application due to limited space for each night. Vendors who are able to attend every night will receive priority placement, best value, and could be displayed in some of our advertising, the Christmas Train is featured select nights in November and December beginning Thanksgiving weekend.
The dates for the 2019 Christmas Train are:
Friday, November 29, 2019
Saturday, November 30, 2019
Friday, December 6, 2019
Saturday, December 7, 2019
Sunday, December 8, 2019
Friday, December 13, 2019
Saturday, December 14, 2019
Sunday, December 15, 2019
Monday, December 16, 2019
Tuesday, December 17, 2019
Wednesday, December 18, 2019
Thursday, December 19, 2019
Friday, December 20, 2019
Saturday, December 21, 2019
Sunday, December 22, 2019
Wednesday, December 23, 2019
Thursday, December 26, 2019
Friday, December 27, 2019
Saturday, December 28, 2019
Sunday, December 29, 2019
Monday, December 30, 2019
Who can be a Vendor?
You! We are inviting individuals, small businesses, clubs, students, artists, crafters, hobbyists, and others to apply for a booth. Non-profits and groups supporting children focused programs are welcome and encouraged to apply. You must submit application and be registered in advance. There are no signups on the day of the event.
What can we sell?
Our desire is to provide hand-made, home-made, home-grown, and unique gifts, plants, and treats that can be that perfect present! Maybe you are a youth association or troop and want to offer something as a fundraiser? Think outside of the box and share your ideas! Hey your group could sell the mistletoe! We can't wait to consider your product.
The Kirby Family Farm is a 501c3 Educational facility with a focus on children of Elementary age and working with at-risk children of all ages. All of our events are child friendly and items offered must be appropriate for display in front of all ages. It is important that you list items that your booth will offer with your application. This also helps us insure that we don't have several booths offering similar items. We reserve the right to remove any Vendor or individual item that is considered inappropriate.
What time is the event?
Vendors should be ready for market guests by 5:15pm. Advance ticket holders gate opens at 5:30pm. General gate opens at 6pm, and gates close at 10pm sharp. Typically you will be able to begin preparations to close after 9pm depending on crowd size.
How will I know if I'm invited to be a Vendor?
Once we receive your application and have reviewed it we will contact you either by email or phone with any additional questions or our decision.
How big is my space?
Standard space is 12X12, but much larger sizes are available. We have LOTS of room on the farm! Be sure to include your size request in your application.
Is there electricity at my space?
Electricity is currently not available. It is your responsible to provide a generator if necessary for your space. Please remember a long cord so your generator is not located right at your booth causing noise disturbance.
Are there booth design standards?
Booth design needs to be described on your application and preapproved. If available please provide us of a picture of your booth display. If not, please describe your display as detailed as possible.
Can I leave things setup at my space?
Vendors who are setting up for all evenings of the Christmas Express are welcome to leave a tent, trailer, etc. setup at their space for the duration. Vendors who are setting up on consecutive nights, or following weekends may be allowed. Please include requests to leave items at space with application. Any items left throughout the week or overnight are the sole responsibility of the Vendor and The Kirby Family Farm is not responsible for any damage or loss for any reason.
Are we allowed to camp at our space?
Camping is allowed on a case by case basis on nights prior to the event and event nights. There are no utilities available on sight for camping. Water and portable toilets are available. Please include camping requests on your application. If granted, the names and ages of all people staying at your space must be listed and approved in advance.
Who do I contact to ask more questions?
If you need more details, please contact our vendor director at firstname.lastname@example.org, or call (352)812-7435.